Charging Station Agreement Letter

[todd.martin]

The city of Aurora has asked for an agreement letter.  The letter would explain:

1) That we expect them to install the station in a public parking space within 60 days of receipt.
2) That station is a donation to the city, where the city owns the device.
3) That the city is responible for proper installation and maintenance of the device.
4) That we will give them a dollar for every car that uses the device (just kidding).

Any lawyers out there want to write the letter?  If you guys want me to write it, do our elected officials want to bless it in writing or in song before it is sent out?

Thanks,

Todd Martin
1997 Solectria Force

[ted.lowe]

Hi Todd,

Please write a draft and email it to me.  If you can get it done by next Weds. we will review it at our BoD meeting and get back to you asap!

Thanks,
ted

[todd.martin]

Electric Vehicle Charging Station Agreement

Date:

We, the Fox Valley Electric Automobile Association (FVEAA), shall hereby enter into an agreement with
the City of Aurora concerning the installation of an electric vehicle charging station.   The FVEAA shall donate one new (unused) electric vehicle charging station (AVCON) to the city of Aurora and one sign designating that a parking spot is intended for electric vehicles only.  In exchange, the city of Aurora agrees to the following:

1) The City of Aurora shall install the AVCON unit within reach of a public parking spot within 60 days of receipt of the device.
2) The City of Aurora shall maintain the AVCON unit and provide electricity for its common use.

All rights pertaining the device held by the FVEAA shall be transfered in whole to the City of Aurora once the device is installed in accordance with the agreement and the unit is in operation for a 24 hour period (provided with electricity).

In the event that the FVEAA fails to provide an AVCON unit, the agreement is null and void. 

In the event the City of Aurora fails to install the AVCON unit within reach of a public parking spot within 60 days receipt of the device, the City agrees to return the AVCON unit to the FVEAA within 7 days of written request and relinquish all rights to the AVCON unit.

In the event the AVCON unit is faulty, the FVEAA and the City of Aurora agree to return the device to the manufacturer for warranty repair or replacement.

In the event the AVCON unit is damaged or destroyed after receipt by the City of Aurora, but before or during its installation, and the damage is determined to be outside the terms of the manufacturer's warranty, the FVEAA and the City of Aurora agree to replace the unit and to split the cost 50/50 (approximately $190 each).

Donation by the FVEAA of a sign designating that a parking spot is reserved for Electric Vehicles is a free gift.  No parking spot is required to be reserved for only electric vehicle use in this agreement.  The FVEAA recommends such usage to provide the most public benefit from the device.

FVEAA President Date & Signature:

City of Aurora Representative Date & Signature:

[ted.lowe]

EXCELLENT Todd!  Please see my suggestions/questions below in red

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Electric Vehicle Charging Station Agreement

Date:

We, the Fox Valley Electric Automobile Association (FVEAA), shall hereby enter into an agreement with
the City of Aurora concerning the installation of an electric vehicle charging station.   The FVEAA shall donate one new (unused) electric vehicle charging station (AVCON specify exact model)  to the city of Aurora and one sign designating that a parking spot is intended for electric vehicles only.  In exchange, the city of Aurora agrees to the following:

1) The City of Aurora shall install the AVCON unit within reach of a public parking spot within 60 days of receipt of the device.
2) The City of Aurora shall maintain the AVCON unit and provide electricity for its common use.
3) If The City of Aurora ever decides to decommission the AVCON unit from the public charging application, it will be returned to the FVEAA

All rights pertaining the device held by the FVEAA shall be transfered in whole to the City of Aurora once the device is installed in accordance with the agreement and the unit is in operation for a 24 hour period (provided with electricity).

In the event that the FVEAA fails to provide an AVCON unit, the agreement is null and void.

In the event the City of Aurora fails to install the AVCON unit within reach of a public parking spot within 60 days receipt of the device, the City agrees to return the AVCON unit to the FVEAA within 7 days of written request and relinquish all rights to the AVCON unit.

In the event the AVCON unit is faulty, the FVEAA and the City of Aurora agree to return the device to the manufacturer for warranty repair or replacement. Perhaps just the City of Aurora should.  We can assist.  What if the unit is out of warranty?

In the event the AVCON unit is damaged or destroyed after receipt by the City of Aurora, but before or during its installation, and the damage is determined to be outside the terms of the manufacturer's warranty, the FVEAA and the City of Aurora agree to replace the unit and to split the cost 50/50 (approximately $190 each).

Donation by the FVEAA of a sign designating that a parking spot is reserved for Electric Vehicles is a free gift.  No parking spot is required to be reserved for only electric vehicle use in this agreement.  i assume this is the City's requirement? Else, lets dedicate a spot.  How can we use it if it does not have a space to park next to it?The FVEAA recommends such usage to provide the most public benefit from the device.

FVEAA President Date & Signature:

City of Aurora Representative Date & Signature:

Should we say something about disclaiming any liability for the use of the AVCON?
Should we say that the AVCON should be installed by a licensed insured bonded electrician according to the instructions provided with the unit?

[ted.lowe]

Todd:

Here are the BoD's comments recorded at tonights' BoD meeting:

Minutes: Typo in para 3, pertaining to.

Try to make agreement generic for future use.

The liability disclaimer must be worked in there somewhere.

We strongly suggest a dedicated parking spot.

ACTION: Give BoD feedback to Todd M.

Rich H knows the fleet manager, he's a member of CACC. e-85 burn, Joe Hopp.

THANKS!

[todd.martin]

Here is the revised letter, as presented at the March 2007 meeting:

Electric Vehicle Charging Station Agreement

Date:

We, the Fox Valley Electric Automobile Association (FVEAA), shall hereby enter into an agreement with _____________________________________ (known hereafter as the recipient) concerning the installation of an electric vehicle charging station. The FVEAA shall donate one new (unused) electric vehicle charging station (AVCON EV Powerpak) to the recipient and one sign designating that a parking spot is intended for electric vehicles only. In exchange, the recipient agrees to the following:

1) The recipient shall install the AVCON unit within reach of a public parking spot within 60 days of receipt of the device.
2) The recipient shall maintain the AVCON unit and provide electricity for its common use.
3) If The recipient ever decides to decommission the AVCON unit from the public charging application, it will be returned to the FVEAA

Ownership of the device shall be transferred in whole to the recipient once the device is installed in accordance with the agreement and the unit is in operation for a 24 hour period (provided with electricity).

In the event that the FVEAA fails to provide an AVCON unit, the agreement is null and void.

In the event the recipient fails to install the AVCON unit within reach of a public parking spot within 60 days receipt of the device, the City agrees to return the AVCON unit to the FVEAA within 7 days of written request and relinquish all rights to the AVCON unit.

In the event the AVCON unit is faulty, the recipient agrees to return the device to the manufacturer for warranty repair or replacement. The FVEAA shall assist in the return of said device per recipient request.

In the event the AVCON unit is damaged or destroyed after receipt by the recipient, but before or during its installation, and the damage is determined to be outside the terms of the manufacturer's warranty, the FVEAA and the recipient agree to replace the unit and to split the cost 50/50 (approximately $190 each).

The recipient agrees to dedicate one public parking spot within reach of the device for electric vehicle use.  A sign that indicates to the public shall also be given to the recipient for this purpose.  Recipient may use their own signage if desired.

The FVEAA disclaims all liability associated with the operation of the device upon final transfer of ownership rights to the recipient.  The FVEAA recommends that the recipient install the device according to the instructions provided by the manufacturer and utilize a licensed insured, and bonded electrician.

FVEAA President Date & Signature:

Recipient Date & Signature:

[ted.lowe]

Looks great Todd, thanks!

Change all occurrences of City to recipient and the approval signatures don't have to be the president,
just say FVEAA Representative.